Online Time and Attendance Software | Paychex (2024)

Explore Time Tracking Solutions

Online Time and Attendance Software | Paychex (1)

Paychex Flex® Time Overview

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Paychex Flex® Time

Online Time and Attendance Software | Paychex (2)

Paychex Flex® Time Essentials

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Paychex Flex® Time Essentials

Time Tracking Options

Paychex Flex® Time

Paychex Flex® Time Essentials

General Overview

Time Collection Methods

Web Punch, Mobile App, Kiosk App with Facial Verification, Biometric Iris and Fingerscan Time Clocks, Interactive Voice Response System

Web Punch, Mobile App, Online Timesheets, Kiosk App with Facial Verification

Paychex Flex Integration

Fully integrated

Fully integrated

Employee Self-Service

Administrative

Labor Level Transfers

IP User Restrictions

Breaks/Meals

CA Meal Penalty

Pay Adjustments (Tips, Reimbursem*nts)

Time Card Approvals

Scheduling

Visual Scheduler

Schedule Exceptions

Schedule Templates

Capacity Scheduling (Worker Availability & Weekly View)

Shift Swapping

Overtime

Overtime Rules

Approaching Overtime Alerts

Weighted Overtime

Communication

Calendar Integration

Email Alerts

Configurable Alerts

Employee Messaging

Reporting and Tracking

Geolocation

Geofencing

Manager Dashboard

Job Costing

Labor Distribution

Report Scheduling

Ad Hoc Reporting

Forecasting

Time Off Accruals

Time Off Requests (Including Via Mobile)

Leave Tracking

Shift Differentials

Points Tracking

Real Time Analytics

Mileage Calculator

Our Platform

How It Works

  • Safe, Accurate, Touch-Free Punching

    Safe, Accurate, Touch-Free Punching

    Fully integrated with Paychex Flex Time, the Iris Time Clock delivers flawless performance in the most challenging work environments – even while wearing safety glasses and masks.

    Time Clock Options

  • Employee Self-Service. Anytime. Anywhere

    Employee Self-Service. Anytime. Anywhere

    Wherever your work takes you, Paychex offers easy-to-use and highly-efficient mobile solutions that make scheduling a breeze.

  • Worry-Free Compliance and Cost Control

    Worry-Free Compliance and Cost Control

    Reduce time card errors and the daunting task of preparing payroll. Our tight integration with the Paychex HCM suite automates manual tasks to help you control costs and stay labor compliant.

Complete Integration With Payroll and HR

Online Time and Attendance Software | Paychex (3)

Instead of managing data in multiple places, Paychex Flex Time supports one integrated solution that includes all of your company and employee information in a single platform. We make time tracking simple for administrators, as employee hours automatically and securely flow to payroll and other HR functions. With reduced errors from hours transferring automatically, administrators will have more time to focus on additional HR services.

Online Employee Self-Service

Online Time and Attendance Software | Paychex (4)

Employee self-service capabilities within Paychex Flex give on-site and remote workers the ability to:

  • View and approve time cards
  • View work schedules and time-off balances
  • Request time off and submit pay adjustments

Reliability Even During Business Disruptions

Online Time and Attendance Software | Paychex (5)

Rely on Paychex Flex Time technology to help you navigate potential errors or disruptions to your business including:

  • Time and attendance continuity
  • Workforce safety and compliance support
  • Remote workforce management and scheduling
  • Time off and extended leave tracking seamlessly applied to an employee’s timecard

Support When and Where You Need It Most

Online Time and Attendance Software | Paychex (6)

Our mobile technology and service solutions support remote and on-site workers with access to the tools you need:

  • Automate time and attendance and help ensure employees are paid accurately
  • Streamline scheduling requests and simplify administrative tasks
  • Navigate changing workplace dynamics to help keep operations running efficiently

Flexible Punch-In Options

Online Time and Attendance Software | Paychex (7)

Your employees may be working onsite, remotely, or a combination of the two. That’s why Paychex offers flexible employee time-recording options:

  • Tablet kiosk app with optional facial verification
  • Mobile application
  • Web punch
  • Iris Time Clock

Real-Time Dashboard Updates

Online Time and Attendance Software | Paychex (8)

View your team’s activity — whether active employees are working or on break — in real time so you can quickly assess operational needs and improve productivity.

Quick and Easy Access to Data

Online Time and Attendance Software | Paychex (9)

A simple and intuitive interface offers managers and supervisors real-time attendance data, labor analytics, and tracking of key performance indicators. The manager dashboard serves as a central hub to review and approve timesheets and help manage teams.

Compliance Support and Cost Control

Online Time and Attendance Software | Paychex (10)

Reduce time card errors and the daunting task of preparing payroll. Our tight integration with the Paychex HCM suite automates manual tasks to help you control costs and meet wage and hour requirements.

Time Off Management

Built around your solutions and how you manage your employees, our new time off management service can work as a stand-alone or be automated through integration with Paychex Flex® and Paychex Flex Time. Prevent employee issues, save yourself time, and reduce manual calculations and adjustments by providing your employees with a clear and real-time view of time off balances.

Online Time and Attendance Software | Paychex (11)

Time Off Management Demo

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Employee Timekeeping Made Simple

It’s up to you to choose the method that employees use to clock in, but consider Paychex timekeeping system options. A time entry system can help you gain back time in your workday, increase the accuracy of your payroll, and fully integrate with Paychex Flex and other third-party providers.

View Time Clock Options

Online Time and Attendance Software | Paychex (12)

A Time and Attendance Solution Can Help You Find Time on the Job

Jordan and Audrey Zybala had enough work to do just keeping their Lago 210 restaurant running smoothly, but coordinating the schedule and vacation requests— using a spreadsheet to track entries— proved to be too time-consuming and inefficient. After talking with Paychex, they found a solution that gives employees a portal to monitor balances and frees the Zybalas to focus on growing the business.

Online Time and Attendance Software | Paychex (13)

Lago 210 - Time and Attendance

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Time Tracking Can Be Time-Consuming

Jordan and Audrey Zybala used spreadsheets to coordinate employee schedules and requests for days off, using texts and emails as a source of communication. They described that method as a waste of time.

Find a Solution That Saves Time

"We were struggling to be able to keep track of paid time off and sick time off for all our employees, having to do it on a spreadsheet and through emails and text messages. It took up a lot of my time and energy."

Jordan Zybala

Owner

Lago 210

Client Shares How to Save Time with a Few Efficiency Hacks in Paychex Flex®

The minute Santiago Jara started working in Paychex Flexhe discovered how simple it was to save time and be able to focus on his other responsibilities as HR Manager. He found the functionality so simple to navigate that he shared some of the efficiencies he enjoys, specifically the scheduling considerations programmed in to time and attendance that make timecard management easier for employees in multiple states.

Online Time and Attendance Software | Paychex (14)

MOL Logistics - Time and Attendance

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A Client How-To on TAA in Paychex Flex®

Santiago Jara has worked on many platforms in his HR career, but Paychex Flex makes his job simpler because of the employee self-service options and the ability to make scheduling considerations for time and attendance.

Learn About TAA

"Having them be able to access Paychex Flex®through the website and then being able to click-in, clock-out, check their timecards, that for me was the biggest challenge prior to using this system ... Now, I can see all of that on the back end, and it's very useful to me."

Santiago Jara

HR Manager

MOL Logistics

Access Time and Attendance From Anywhere

From touchless clocking solutions to our powerful Paychex Flex app, you can track time worked, manage team schedules, and support your compliance efforts. Whether you’re working onsite, offsite, or at home, you can access our online time and attendance software from anywhere.

Get a Free Quote

Mobile Access

Employees can punch in and out, request time off, view schedules, transfer between jobs or assignments, and more — from any location on the Paychex Flex app.

Facial Verification

Built into the Kiosk App, facial recognition provides employee identification with every punch and works with any iOS or Android device*.

Geolocation Protection

With employee authorization, you can confirm the location of every punch recorded by mobile employees. Simply click the pin icon to display the location where the punch was recorded.

Geofencing Technology

Set up a virtual perimeter around designated areas where employees are permitted to record their punches.

Mileage Calculator

Included with Paychex Flex Time, simply hit “start” at your beginning location, drive to your destination, and press “stop.” Mileage can be automatically recorded and submitted for reimbursem*nt at your company’s designated rate.

Calendar Integration

Employees can sync their work schedule to their personal calendar on their smartphone, tablet, or PC with the calendar integration feature from Paychex.

Tablet Kiosk App

Convenient access to PTO requests, vacation balances and schedules, time card approvals, and pay adjustments are included. Add optional punch and facial verification features to your time and attendance system when it’s right for your business.

Time and Attendance FAQ

  • What Is a Time and Attendance System for Small Businesses?

    What Is a Time and Attendance System for Small Businesses?

    Time and attendance systems are a method for employers to track and monitor their employees’ work hours. Manual or paper-based time tracking methods commonly include time cards, while automated time-collection options include tracking via badge, biometrics (iris, fingerscan), mobile, or web entry. Whether you’re an administrator, manager, or employee, Paychex has the time tracking solutions you need.

  • Why Is Time and Attendance Important?

    Why Is Time and Attendance Important?

    Time tracking is critical for compliance reasons, and can also help inform larger business decisions. Non-exempt employees’ wages are based on the amount of time they work, so failure to adhere to the Fair Labor Standards Act (FLSA) and any applicable state wage and hour laws can result in agency penalties, employee-initiated litigation, and possibly even enforcement of back pay. At a high level, assessing hiring needs, workforce reductions, or job assignments may require knowing exact hours worked by employees. A reliable and accurate time and attendance tracking system can play a key role in these decisions.

  • What Are the Benefits of Integrating Payroll and HR Systems With Time and Attendance Software Tracking?

    What Are the Benefits of Integrating Payroll and HR Systems With Time and Attendance Software Tracking?

    Many businesses spend significant amounts of time tracking employee time worked. Having separate systems for payroll and time and attendance can lead to inefficiencies, increased costs, and frustrations. That’s why it’s beneficial to integrate these processes in a single system. An integrated payroll and time tracking system can help ensure that information is consistent across the board for all systems. Information is updated automatically, which helps to reduce the workload on HR staff from having to input changes multiple times in different work systems.

  • Do I Need To Track Hours for Remote Workers?

    Do I Need To Track Hours for Remote Workers?

    Employers must accurately pay employees whether they're onsite or working in a remote location. If your company has or plans to rely more heavily on a remote workforce for the foreseeable future, it's a good idea to make sure time and attendance can be properly recorded for both exempt and non-exempt employees.

  • How Do I Track My Employees’ Time and Attendance?

    How Do I Track My Employees’ Time and Attendance?

    There are many options to access and track your workforce’s time, whether your employees work in the office, from home, or move between job sites. While manual time-tracking methods have a high margin of error and may rely on employees to remember their hours at the end of a work week, automated methods can offer increased efficiency and accuracy. They can include:

    • Mobile timesheets
    • Advanced scheduling modules with calendar integration
    • Biometric time clocks and apps (scanning of hand, iris, or face)
  • Who Keeps Track of Employee Attendance?

    Who Keeps Track of Employee Attendance?

    A business should establish its method for tracking time and attendance, and employees should adhere to the process by accurately reporting hours, clocking in and out, or any other time scheduling task via that method. Managers should use the time-tracking solution to stay apprised of who's scheduled to work, who's on vacation, and other scheduling information.

  • Why Is Attendance So Important in the Workplace?

    Why Is Attendance So Important in the Workplace?

    Employee attendance directly impacts workplace productivity. It’s important to communicate expectations around start and stop times for employees, breaks, PTO requests, and other time and attendance matters. Keep in mind that there may be different rules for exempt and non-exempt employees.

Online Time and Attendance Software | Paychex (2024)

FAQs

What is the free web based time attendance software? ›

Clockify is the latest free attendance tracker that helps you track work time and employee attendance. See who was present, when, what they worked on, and how long. Start tracking time — It's Free!

What is the best online cloud solution for time and attendance app? ›

Everhour is a leading cloud-based time and attendance management solution for streamlining workforce productivity and enhancing operational efficiency.

How do I track my employees' time and attendance? ›

Time and attendance systems are a method for employers to track and monitor their employees' work hours. Manual or paper-based time tracking methods commonly include time cards, while automated time-collection options include tracking via badge, biometrics (iris, fingerscan), mobile, or web entry.

How do I track my attendance virtually? ›

What Are the Best Ways to Track Attendance During Remote Learning?
  1. Manual Attendance Tracking. ...
  2. Using a Time Tracker. ...
  3. Using Google Forms. ...
  4. Making Video Calls. ...
  5. Asking Random Questions. ...
  6. Giving Time-Sensitive Assignments. ...
  7. Creating After-Class Quizzes or Polls. ...
  8. Holding In-Class or After-Class Discussions.
6 days ago

How do I create an online attendance system? ›

You can create a digital attendance sheet using Google Sheets, like so:
  1. Create a blank sheet.
  2. Fill in the sheet title and sheet name.
  3. Enter the mandatory columns like participant name, email address, ID, attendance status, event date, etc.
  4. Format the columns.
Jan 18, 2024

Is Clockify really free? ›

Clockify is free no matter how many users you have. To use PRO features, you'll need a paid subscription. Pricing starts from $3.99 per user seat.

Is there a Google app that tracks attendance? ›

click Add Google Meet video conferencing.
  • On the right, click Change conference settings .
  • Check the box next to "Attendance tracking" click Save.
  • Finish setting up your event.

What is the best free app to track employee attendance? ›

Jibble's attendance tracker is 100% free forever for unlimited users. There are a few other attendance trackers that have fairly good free plans, such as Actitime, MyHours, Clockify, and Paymo, but none are nearly as comprehensive as Jibble as a free attendance app.

What is the free app to keep track of employee work hours? ›

Clockify is a time tracker and timesheet app that lets you track work hours across projects. Unlimited users, free forever. Start tracking time — It's Free!

How much is the time and attendance system? ›

Pricing
Monthly base costMonthly hardware lease costOne-time set-up fee
Around $40 + $4 per employee Depending on business size and team size$100-$150 Depending on your chosen hardwareAround $500 Depending on size of business

What app do teachers use for attendance? ›

Jibble is a complete time tracking solution

From attendance to lateness analytics, Jibble is not only the only time and attendance software you'll ever need, it's also a comprehensive time tracking solution powering your entire school or university.

How do I track employee time-and-attendance in Excel? ›

Creating an Attendance Tracking Worksheet
  1. Step 1: Create A New Excel Spreadsheet. ...
  2. Step 2: Set Up Column Headers. ...
  3. Step 3: Highlight Weekends and Holidays. ...
  4. Step 4: Implement Data Validation. ...
  5. Step 5: Lock Input Cells. ...
  6. Step 6: Calculate Absences and Presents. ...
  7. Step 7: Share the Spreadsheet. ...
  8. Step 8: Monthly Attendance Summaries.

How much does ADP time clock cost? ›

How much does it cost? Although ADP runs on a custom quote basis on their website, research says that you can expect to pay at least $100+ for 10-15 employees. The cost will depend on the size of your business, number of employees, whether or not you are integrating payroll and other services, among other factors.

How can I track my employee hours online? ›

You can use geo-fencing or GPS tracking apps to accurately log where your employees are working. This can then be seamlessly integrated into payroll not just for wage calculation but also for other compensations linked to their performance.

What is the most effective way to take attendance? ›

You should only take in-person attendance verbally, using a seating chart, or electronically. Even in large classes, one of the easiest ways to take attendance is to call roll; you could even do this for your students attending via Zoom if you don't want to run a Usage Report.

Which app is good for attendance? ›

Connecteam — All-in-one time and attendance app for the deskless workforce. Connecteam is the best online time and attendance app that lets you track your employees' work hours and manage timesheets accurately with complete ease and efficiency from anywhere.

Does Excel have attendance tracker? ›

Excel attendance trackers work by allowing users to input attendance data such as check-in and check-out times, absences, and tardiness. The spreadsheet uses formulas and functions to calculate total work hours, attendance points (if using a point system), and generate summary reports.

How do I create a spreadsheet to track attendance? ›

  1. Step 1: Launch a new Excel spreadsheet and create columns and rows.
  2. Step 2: Mark weekends and holidays.
  3. Step 3: Take action to prevent manual errors and input inconsistencies.
  4. Step 4: Add columns for calculating total presence and absence.
  5. Step 5: Make final touches and send the sheet to your team.
Mar 4, 2024

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